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Special Issue - May 2007 -
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Dear Leader: Spring is a time of renewal and new beginnings. A perfect time for Leadership Training Room to debut its new image to represent the quality services we provide to help leaders level the playing field.
In addition to a new name and look for the LTR e-newsletter, we've totally revised www.LTR-NYC.com. LTRs new Programs Manager, Carrie Gravenson, played an instrumental role in developing the LTR brand. You can read more about Carrie by selecting "Why LTR?" on the website and then clicking on the accordion with her name.
Although there is a lot new on the surface at LTR, our commitment to you and your company remains the same. We deliver on our promise: to bring out the potential in individuals as well as organizations without sacrificing productivity or profits. LTR specializes in realizing potential by providing leadership development programs, facilitation for board or organizational retreats, individual coaching for advancement with intelligent intention, and inspiring leadership or motivational presentations.
For those of you in the New York City area on Monday, June 4th, I'm presenting an evening workshop for frustrated professionals who want to renew their commitment to seeking a career of their dreams. Visit the LTR home page at www.LTR-NYC.com for details on the program.
Leading a team is the focus of this issue of Dear Leader. I chose the topic because of a challenging project that Im involved in now, the renovation of my co-op apartment in Manhattan. Ive given the client the name Rose because the final result will be a stunningly beautiful home. And I share my own challenges because they mirror what my clients express about their own teams at work. Hope you find this personal experience helpful with your own projects!
Lead with your best, Leigh
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Rose took on the responsibilities for a major change project, the total renovation of an apartment in New York City. She hired a designer, architect, a/c specialist, and contractor who brought his office manager and a cadre of contractors and vendors. Since the assignment was in addition to her regular duties, Rose had to be as efficient with leading the team as possible. She decided that her role was to delegate the day-to-day operations to the designer and contractor then follow the process through reading emails from the team, attending design meetings, and approving and paying the growing number of invoices.
It quickly became apparent, however, that Rose had to play a much bigger role than she desired. She discovered that the contractor and his group drew battle lines among the project members. Details that were unanimously decided upon were later brought up again for another look, in part because emails with decisions clearly stated were read and ignored or not read by the team members. Some aspects of the project had to be redone because of a lack of good listening on the part of team members and lack of good communications among the sub-contractors. In a very short amount of time, the project was running over budget and beyond the estimated time for completion.
How was Rose to meet the challenges of a project that like the first growth of bulbs in the spring or the buds on trees seemed to sprout overnight and blossom into major setbacks?
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Rose had to step in to take a directive leadership position with the team. Her style was naturally as a collaborator, someone who trusted each person to do their best. However, that wasnt going to be the effective approach for this project. Rose needed to shift out of her comfort zone and assume an ongoing directive role on the team. She needed to be clear on the expectations of how the team was to operate going forward and to set up consequences if the project was not carried out to her guidelines.
Three strategies formed Roses approach:
- Work from the Same Page: Rose took the time to have individual conversations with each member of the project to set down the standards of expected behavior that would complement the work of others members of the project. The contractor worked from his mental notes and refused to commit to writing the schedule for the project. Rose expanded her personal project tracking sheet in Excel and shared it with key people. The Excel worksheet recorded each element of the project with details of what was to be done, the responsible parties, the estimated time due, the amount allocated for this item, and the next steps to completion.
- Quality Assurance Process: In addition to weekly telephone calls, Rose instituted weekly on-site team meetings to review the status of the project. Using her project tracking sheet, the team reviewed each element to check that it was being completed to the agreed-upon specifications and if it wasnt, why it wasnt, and what was going to be done instead.
- Professional Approach: Rose especially had to take a very hard line with some of the men to tell them their performances were not acceptable and that they needed to improve their communications skills. When Rose spoke with the office manager with corrections to send to a sub-contractor, the manager said, I cant tell the vendor that; it would be like punishing her. The manager, who is employed by the contractor, said she takes comments personally. Rose told her that anything she said was about her performance as part of the team and had nothing to do with her personally. It became an ongoing conversation to lead the manager to learn how to separate out workplace performance from personal behavior.
Rose uncovered and addressed the gaps between the performance she expected from the team and that which they were demonstrated. In time and using a harder edge to the soft skills of leadership, she was able to bring the project in line and on target for the next two months until the results would be on display.
Do you have a challenge youd like Leigh to address? Send it to Leigh@LTR-NYC.com.
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Three ways to level your playing field:
- Attend Leigh's workshop, "Get a Satisfying Career," on Monday, June 4th, from 6:00 to 9:30 p.m. in LTR's conference room. Register with Carrie Gravenson.
- Find out, How Level is Your Playing Field? by clicking here to take a free self-assessment. Remember to provide your name, email address, and phone number if youd like to be contacted with the results.
- Sign-up for Leighs Leader Offer that consists of a self-assessment, Coaching Report for Leaders PLUS a half-hour coaching session to review the assessment. Click here for more information.
Recent speaking engagements include:
- The Employee Assistance Professional Association Womens Issues Committee, The Leader in You: Owning Your Power to Make a Difference.
- Zicklin School of Business, City University of New York, member of a panel speaking on leadership.
- The Connections Place, a non-profit organization assisting individuals with their career search, From Wence I Came: Leigh's Journey to Leadership Expert and Writer."
To book Leigh for a speaking engagement or an interview, please contact Carrie Gravenson.
Leader Resources: Want to know about the growing field of Information Risk Management? Im editor of Spyglass, the e-Newsletter for Shattered Magazine, a publication targeted to a global audience of professional women. Click here to read the latest edition of Spyglass which profiles the new faces in Information Risk Management, a term that includes global issues of outsourcing and offshoring, business continuity and resiliency, security, technology, etc.
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Copyright © 2007 Leadership Training Room,
LLC
All rights reserved.
You may copy or distribute this newsletter or any
of its contents providing this copyright notice and full information
about contacting the author are attached.
Leigh Henderson, Managing Director, Leadership Training Room, LLC
180 West 80th Street, Suite 203, New York, NY 10024
212-595-3225 : fax: 212-799-5233
Leigh@LTR-NYC.com : www.LTR-NYC.com |